Office of the registrar

Established in 2011, the Office of the Registrar was formed through the reorganization of the Academic Affairs Center, following the updated state regulations for credit-based higher education (Order No. 152 of the Ministry of Education and Science of the Republic of Kazakhstan).

The Office of the Registrar is a key academic service responsible for maintaining the integrity of student academic records, managing knowledge assessment processes, and calculating academic rankings. It ensures the effective implementation of credit-based learning, quality control, enrollment management, and statistical reporting.

Core Functions:

- Individual Study Plans (ISP): Development and management of student academic paths.

- Academic Advising Support: Assisting students in selecting and mastering their educational trajectories.

- Student Records Management: Maintaining comprehensive academic histories and issuing official transcripts.

- Assessment & Grading: Organizing intermediate certifications, calculating GPA (Grade Point Average), and administering student testing.

- Student Status Management: Processing orders for student enrollment, transfers, and withdrawals.

- Document Services: Issuing duplicates of diplomas, diploma supplements, and official certificates of enrollment.

- Grading Policy Coordination: Managing academic records across all faculties and ensuring standardized grading procedures.

- State Reporting: Compiling and submitting national reports on student progress and enrollment statistics (Form 3-NK).

- Financial Aid Support: Assisting with the reallocation of vacant state grants and President’s scholarships.

- Digital Integration: Managing student data within the National Educational Database (NEDB) and university Information Systems.

- work closely with the automated information system implemented at the university when applying for student applicants for the competition for awarding vacant educational grants of the Ministry of Education and Science of the Republic of Kazakhstan and issuing academic certificates;

- Digital Transformation: Transitioning from paper-based records to a secure electronic information environment.

- continuously expand and improve the information base on all positions of the educational and methodological activities of the university;

- Service Excellence: Continuously improving the delivery of educational and administrative services.